I. Initial Complimentary Consultation

• Review desired wedding, style, theme, color scheme, and size of wedding
• Review desired venue and vendors
• Wedding budget discussion
• Review and discuss coordinator contract
• Review and discuss Magical Marriages payment schedule

II. Recap Meeting (scheduled after receipt of 20% deposit and signing of contract)

• Vendor referrals
• Venue advice, comparisons and recommendations
• Budget review
• Create and provide customized task list within 3-5 business days after meeting
• Create and provide customized budget and payment worksheet within 3-5 business days after meeting

III. Midway Status Meeting

• Review vendors
• Review venue selected and discuss floor plan, rain plan and layout
• Review contracts
• Discuss additional services needed such as lighting, beverage, entertainment, etc.
• Review and revise customized task list if needed
• Review and revise customized budget and payment worksheet if needed

IV. Final Meeting - Review of Overall Plan (40 days prior to wedding)

• Discuss wedding ceremony, music, design and style
• Discuss who will perform each task at the ceremony
• Design lineup of wedding party and discuss cueing
• Schedule and discuss plans with Venue
  
• Schedule and discuss plans meeting with Caterer, Florist and other vendors
• Finalize vendor list and times of deliveries
• Review all vendor contracts
• Provide detailed timeline and floor plan within 3-5 business days after meeting

Wedding Rehearsal

• Wedding consultant will attend rehearsal for up to 2 hours
• Direct rehearsal flow, advice, coordinate and suggest ceremony details
• Discuss who will be responsible for ceremony duties

Wedding Day

• Wedding consultant will arrive 2-3 hours prior to wedding start time
• Distribute any remaining payments or gratuities to vendors as needed
• Handle any discrepancies, last minute details, bridal party issues or tardy vendors as needed
• Set-up items: toasting glasses, cake cutter, guest book, place cards, photos, etc.
• Oversee vendor arrival & become main point of contact for vendors
• Ensure timeline is followed and according to plan
• Ensure décor is set according to plan
• Pin flowers on family and attendants, distribute bouquets and oversee all other floral placements
• Transport items from ceremony to reception (size limits apply)
• Direct wedding ceremony and reception
• Bustle bridal gown for reception
• Direct reception flow with introduction of bride and groom, first dance, cake cutting and toast